Conferences & EventsSUB MENU
Great Hall at The Leys is one of the largest conference facilities in the centre of Cambridge, suitable for a wide range of events including conferences, seminars, meetings, presentations and exhibitions.
Great Hall is situated at the heart of The Leys' 50-acre city campus, within one of England's premier independent schools.
The Leys is centrally located, close to major road links including the M11 and A14, and is only a short walk or taxi from Cambridge train station.
Great Hall provides a dramatic setting, bringing together Theatre and Conferencing.
Great Hall's auditorium can seat up to 337 delegates and is complemented by a large, bright foyer which is ideal for exhibitions, registration, networking and catering. These main spaces are supplemented by five supporting venues, with capacities of 18-100 delegates, to suit a wide range of meetings and break-out activities.
Conference areas are fully accessible to all users, with lift access to all floors.
Complimentary Wi-Fi is offered throughout Great Hall.
Meeting rooms come equipped with notepads, pens, tent cards, water, cordial and sweets, as well as a stationery toolbox and Guest Information Pack.
A range of AV/IT equipment is available, with a dedicated technician on hand to ensure that all technical aspects run smoothly on the day.
Food and beverage is supplied by our in-house catering team. Fresh, healthy ingredients are sourced locally where possible, and we can accommodate most dietary requests.
The purpose-designed facilities of Great Hall provide a flexible environment which can be tailored to meet specific requirements.
Great Hall is located within The Leys campus, where we have grounds available for team building activities. We also have our own Sports Centre on site, including swimming pool and gymnasium (subject to availability & advance booking).
Although unable to offer accommodation or evening dining ourselves, we can work in partnership with local hotels and colleges to provide options to suit your needs and budget.
We can also arrange additional activities to enhance the experience when staying in Cambridge, such as traditional college dinners or chauffeured punting tours. We are just a few minutes walk from other Cambridge attractions including the Fitzwilliam Museum and University Botanic Gardens.
All lettings are fully supported by our in-house events team, with a wealth of experience in running theatrical and corporate events.
We are passionate about delivering high levels of customer service in a friendly, professional and flexible manner.
GREAT HALL CONFERENCE BROCHURE
- To be the client's first choice as a theatre and conference venue, where the facilities and service are second to none.
- To enhance the profile and image of The Leys School, and be recognised locally and nationally as a leading theatre and conference venue.
- To reinvest back into The Leys School to support the academic and pupil community.
- To engage with corporate, public sector, academic and charitable organisations.
- As a company and as individuals, we value integrity, honesty, professionalism, self-improvement and mutual respect.
- For our customers, we will provide the highest level of customer service, offer creative and innovative solutions, and add value to your event.
- For our employees, we will offer an ever more challenging, rewarding and result-orientated workplace that recognises and appreciates their contributions.
- We hold ourselves accountable to our customers, governors and employees by honouring our commitments, providing results and striving for the highest quality.
UNDERSTANDING YOUR REQUIREMENTS
- We will acknowledge all event enquiries within 48 hours.
- Your enquiry and arrangements will be looked after by a professional Events Manager.
- We will provide confirmation of your requirements via a clear and concise contract with easily understood Terms and Conditions.
WELCOME ON THE DAY
- Our Duty Manager will be ready to meet you, run through the day's agenda and arrange any last-minute requests.
- The Duty Manager will be available for the duration of the event - they will be as discreet or as involved as you want them to be.
- If your Duty Manager has to leave the building, you will be personally introduced to his/her colleague.
- Your meeting room will be set-up as requested at least thirty minutes before the time shown on your contract, unless otherwise agreed.
- Your audio-visual equipment will be set-up, tested and ready for use.
- All meeting rooms have natural daylight (except the auditorium), complimentary wi-fi, and comfortable chairs and tables.
- All meeting rooms are equipped with notepads, pens, tent cards, glasses, water, cordial and sweets, as well as a stationery toolbox and Guest Information Folder.
FOOD AND DRINK
- The service of all food and beverage will be provided at the time(s) agreed on your contract.
- Menus are creatively designed to provide a choice of hot and cold networking buffet options, with healthy-eating and vegetarian options.
- Special dietary requirements will be provided, as agreed in advance of the event.
- Failures or defects likely to cause widespread disruption or injury to people will be dealt with immediately.
- Failures or defects which do not present a serious risk but will cause serious disruption will be dealt with within 2 hours.
- Normal repairs will be dealt with within 4 hours during standard working hours.
- Statutory regulations are pro-actively observed by all members of staff to ensure a safe environment for our customers, staff and visitors.
- Wherever possible, we follow best practice for the reduction of energy consumption and carbon emissions.
- Wherever practical and economical, we follow best practice for recycling waste materials.
AFTER THE EVENT
- We promise a follow-up call within three working days to discuss the success of your event and will respond to any points raised within 48 hours.
- We value your feedback.
- Invoices will be accurate and as agreed.
- Our accounts department will contact you within 3 working days on receipt of any invoice queries.
Great Hall at The Leys recognises that its operation has an effect on the local, regional and global environment and is committed to minimising the impact of its operations, and complies with relevant environmental laws.
Management objectives and targets are reviewed on a regular basis to implement the environment policy, which is communicated and encouraged to all employees. Our aim is to play a proactive role in contributing to achieving sustainability where we have influence.
OUR ENVIRONMENTAL POLICY IS BASED UPON THE FOLLOWING PRINCIPLES:
- Monitoring and managing our consumption and use of energy.
- Reduce the consumption of water.
- Reduce the amount of waste where possible.
- Monitor and work to reduce its contribution to environment emissions from travel undertaken for business purposes.
- Undertaking sustainable procurement actions including using local suppliers, recycled materials, biodegradable chemicals and purchasing fair trade products where possible.
- Recognising the responsibility staff have in contributing to good environmental management and channel this enthusiasm by providing information and support so that all staff exercise their environmental responsibility.
- Encouraging clients and visitors to cherish our environment by producing events that are environmentally sensitive and have procedures in place to minimise noise and disturbance to neighbours.
- Promoting environmental good practice to its service partners, encouraging a shared responsibility to protecting the environment.
Great Hall is rated 'B' on the scale of energy efficiency. We generate electricity through solar panels on the roof, and our heating, ventilation and some lighting systems are computer-controlled for maximum efficiency. The house lighting in the Main Auditorium and Foyers are solely L.E.D. for least energy consumption, and the lighting in all corridors, lobbies, toilets and classrooms are monitored by sensors to automatically switch-off when nobody is present. We have also invested in modern L.E.D. stage lighting equipment which uses less energy and reduces wasted heat.
The Leys School has an extensive waste recycling programme and an active educational commitment to the environment through initiatives such as WorldAIMS and Eco Schools.
Great Hall at The Leys operates in an ethical, sustainable and responsible manner through a series of focused and strategic Corporate Social Responsibility initiatives. Through the development and delivery of a five-point CSR strategy, Great Hall at The Leys monitors and measures progress and explores new opportunities to improve. We seek to sustain a well-managed, profitable business that is responsible and ethical in terms of its impact on the environment, employment policy, and social and economic contributions to the local and regional community.
RESPECTFUL OF THE ENVIRONMENT
Through the development and delivery of sustainable initiatives, Great Hall at The Leys is focused on reducing any impact our business may have on the environment (please refer to the Environmental Policy). We are committed to delivering sustainable activity and will continue to operate with respect for the environment.
COMMITTED TO RESPONSIBLE PURCHASING
Great Hall at The Leys is committed to acting as a fair partner, both for suppliers and service partners, through our procurement and supplier management processes.
ACCOUNTABLE IN THE MARKET PLACE
Our clients are encouraged, wherever possible, to support and extend our commitment to Corporate Social Responsibility. This includes facilitating their presence in local communities and allowing their events to have a lasting legacy in the Cambridge area.
RESPONSIBLE IN THE WORK PLACE
Great Hall at The Leys is committed to inclusion, diversity, training, education, development and the promotion of health and wellbeing in the work place. We diligently apply responsible Human Resource processes and policies aligned to an internal communications framework to enable us to do this.
COMMITTED TO OUR COMMUNITY
Great Hall at The Leys is committed to supporting the local community through a continual programme of community investment, educational initiatives and employee volunteering.